Accounts Division

Overview of the Accounts Division:

The Financial Department at the College of Physical Education and Sports Sciences for Girls, University of Baghdad, follows up on the college’s financial needs and ensures the completion of tasks through the activities of each unit within the department, with each unit focusing on its area of expertise. The units of the financial department work together as an integrated unit within the financial department as a whole, as follows:

1. Budget Unit:
   This unit is responsible for preparing and drafting the annual budget estimates, discussing them with the university, and determining the college’s needs and requirements by allocating financial resources for consumable goods, services, fixed assets, maintenance, and salary funding. The unit monitors these allocations monthly in coordination with the university, tracks reallocation between budget credits, and follows up on directives and correspondence from the university.

2. Records and Accounts Unit:
   This unit consolidates and reviews the college’s balance sheets into a unified ledger. It prepares expense reports at the college level, tracks the utilization and implementation of expenditures within the allocated budget, monitors overspending, prepares revenue reports, and reconciles bank statements.

3. Salaries Unit:
   This unit handles the college’s budget execution concerning service and commodity requirements, as well as maintenance of assets, after obtaining the necessary approvals. It manages payroll, allowances, and processes all financial transactions related to the college.

4. Treasury Unit:
   Based on Articles (10) and (47) of the Higher Education and Scientific Research Law (40) of 1988 and the fund regulations of 2004, the treasury operates within the college to resolve budget shortfalls, distribute annual incentives, receive various types of revenues, grants, and donations, and prepare monthly balance sheets.

5. Supplies Unit:
   This unit meets the college’s procurement needs for fixed assets, equipment, stationery, consumables, sports materials, and vehicle spare parts. It also handles the receipt of gifts and donations from the university, conducts inventory for branches and divisions within the dean’s office, forms committees to dispose of consumed items after obtaining the necessary approvals, and manages the organization of storage and tracking of materials through the unit’s records.

Vision:
To be a leader in providing financial services in all sectors of the college and to set a model of excellence in achieving the highest standards of quality.

Mission: To achieve excellence and leadership in delivering services to all college sectors according to the highest standards of quality and professional performance, while continuously seeking innovation to develop and improve performance.

Objectives:

• Safeguard all types of materials stored in the college’s warehouses (storage rooms, halls, etc.) and protect them from damage.

• Develop the warehouses in all aspects to meet quality standards.

• Operate based on a clear mechanism that facilitates the distribution of materials to all sectors of the college.

• Ensure safety and security protocols are followed in all college warehouses.